AR/AP Specialist

ACET is seeking an Accounts Receivable/Accounts Payable Specialist to join our California, MD team. This is a hybrid position. 

The AR/AP Specialist is responsible for managing financial transactions related to payables and receivables such as process and manage invoices, ensure timely payments to vendors, reconcile accounts, handle discrepancies, and maintain records as well as manage customer invoicing, track payments, follow up on overdue accounts, reconcile accounts receivable ledger, and resolve discrepancies.

Key Responsibilities:

Invoice Management:

• Review, verify, and process vendor invoices.
• Match purchase orders and receiving documents to invoices.
• Ensure correct coding of invoices to appropriate general ledger accounts.
• Enter and upload invoices into the accounting system.

Payment Processing:

• Schedule and prepare disbursements, including checks, ACH payments, and wire transfers.
• Ensure all payments are made in accordance with company policies and procedures.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Prepare and perform check runs.

Vendor Relations:

• Maintain and update vendor files, including W-9s and tax-related documentation.
• Communicate with vendors regarding invoice discrepancies, payment status, and account balances.
• Resolve payment issues and disputes in a timely and professional manner.
• Reconcile vendor statements and resolve any discrepancies.

Record Keeping and Reporting:

• Maintain accurate and organized accounts payable records and files.
• Assist in the preparation of financial reports and statements.
• Provide supporting documentation for audits and tax returns.
• Participate in month-end and year-end closing processes.

Process Improvement:

• Identify opportunities to streamline and improve accounts payable processes.
• Implement best practices and process improvements to enhance efficiency and accuracy.
• Assist in the development and maintenance of accounts payable policies and procedures.

Compliance:

• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Monitor and enforce internal controls to safeguard company assets.
• Stay updated on industry trends and changes in accounts payable regulations.

• Minimum of three (3) years’ experience in accounting.
• Deltek CostPoint experience required.
• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• In-depth knowledge of accounts payable processes and procedures.
• Strong understanding of accounting principles and practices (i.e., general ledger accounting and account reconciliation).
• Knowledge of relevant tax regulations and compliance.
• Must be able to pass criminal background check. 

 Skills:

• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• High level of integrity and professionalism.

*Must be US Citizen to apply*

The above job description is not intended to be an all-inclusive list of duties and standards of the position.

ACET is an Equal Opportunity / Affirmative Action Employer and VEVRAA Federal Contractor. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.