Accounts Payable Clerk
Job Description
We are actively looking to fill an Accounts Payable Clerk position. We are seeking to hire a hard-working, reliable, talented Accounts Payable Clerk to join our team. This a high volume, fast-paced, hands-on position. You will need to possess a high level of accuracy, be proficient in data entry and Microsoft Office Applications, particularly Word and Excel. An ideal candidate must have a working knowledge of general accounting processes, invoice processing, customer service and an overall understanding of full cycle Accounts Payable processes. Candidate must have the ability and desire to work in a fast-paced environment while handling a high volume of Invoice processing and multiple projects and competing priorities at once and the ability to learn new systems quickly. This position is ideal for someone who wants to grow their experience, have career stability and work with a great team.
This is a full time IN-Office position M-F 7am to 4pm
Responsibilities include, but are not limited to the coding and entry of AP accounts payable invoices (500+ per week), 2-way match process (Invoice to PO), vendor maintenance, assist with payment processing, mail sorting/distributing, Scanning and Filing, customer service and miscellaneous data entry, other duties as required and or assigned, etc.
• Print, match, sort, review, organize and prepare documents, orders and invoices for data entry
• Accurately review, code, process and key vendor invoices
• Ensure correct approval, sorting, coding and matching of invoices/purchase orders
• Perform monthly reconciliations, review vendor account statements
• Maintain a large number of vendor accounts while staying in compliance with company policies and procedures
• Uphold department standards of organization and accuracy
• Perform data entry and scanning associated with Accounts Payable / Accounting
• Review and reconcile invoice discrepancies
• Prepare payments in an organized and timely manner
• Prepare journal entries as needed
• Prepare monthly accrual as needed
• Assist in weekly check/wire processing
• Assist in archiving or prior year files and setup files for the coming year
• Ensure excellent communication with both internal and external customers
• Assist financial & accounting department as needed, performing various assignments under the direction and supervision of accounts payable manager and senior accounting staff
• Assisting with audit support as necessary
• Address and respond to vendor inquiries
• Assist with daily mail / scanning of records
• Miscellaneous data entry, filing, and other responsibilities as assigned, etc.
• Assist with special projects as assigned
• Other duties as required and assigned
Qualifications:
• Associate’s degree in Accounting preferred
• Minimum of 3-5 years’ experience with high volume accounts payable processing or general accounting (e.g. journal entries, account reconciliations)
• Excellent verbal, written and interpersonal communication skills
• Proficient Microsoft Office knowledge and skills (Intermediate skills preferred)
• Strong time management, mathematical and organizational skills · Working knowledge of basic accounting principles
• High degree of attention to detail
• Ability to work independently or with a team and prioritize tasks
• Ability to work well under pressure with high degree of accuracy
• Ability to take directive and perform in a collaborative environment
• Strong analytic abilities
Job Type: full time IN-Office position M-F 7am to 4pm