Administrative Assistant

Performs complex administrative support and/or office duties, develops methods, performs quantitative and special analyses and studies of an administrative nature covering a wide variety of functions. May perform administrative duties for a division leader.

• Performs varied administrative duties requiring judgment, initiative, and a knowledge of the functions to support the function/organization.
• Schedules appointments; assembles necessary background material for scheduled meetings; makes arrangements for meetings and conferences as required.
• May schedule and coordinate travel and off-site meetings.
• Answers questions and requests which require a detailed knowledge of office procedures and the functional group that may require the collection of information from business systems, applications, files, or other departments.
• Prepares reports from information selected and generated from different sources on the basis of general instructions, using independent judgment to create or obtain pertinent data.
• Operates PC and software applications to generate tables, charts, memoranda, reports, correspondence. May maintain databases, and manage electronic calendars and email.
• May mentor new administrative employees to assimilate to the business or function.
• Establishes and maintains accurate computer and document files and records on an ongoing basis.
• May answer telephones, route callers, take messages and provide routine information to clients or customers.
• Handle department classified and confidential information as needed.
• May perform other duties as required.
• Conducts activities in a safe and healthy manner and works in accordance with established HS&E requirements to ensure the protection of employees, the public, and the environment.
• Takes actions necessary to stop work when an unsafe condition or action is identified. Every employee has the right and responsibility to stop work when unsafe conditions or actions are identified.

• HS Degree and 2 years experience

• Excellent typing and proofreading skills required.
• Must be able to handle multiple tasks and administrative detail for one or more managers and/or a division leader.
• Ability to work with limited supervision and guidance.
• Must be proficient in Microsoft Office (Excel, PowerPoint, Word).
• Ability to communicate clearly and concisely in oral and written format.