Serves as an Administrative Program Specialist in the Quality Control Group. Oversees, plans, develops, monitors, and executes actions required to manage the office’s administrative functions. Provides support to supervisors, managers and other employees in day-to-day operations: which includes the following areas: fiscal management, travel, management information systems, property management, procurements, and overall office management.
Duties
Plans, develops, monitors and executes actions required to manage the office’s administrative functions. Provides support to supervisors, managers, and other employees in day-to-day operations: which includes the following areas: fiscal management, travel, management information systems, property management, procurements, and overall office management. Conducts studies, analyses and surveys or programmatic, administrative and management methods, processes and procedures to resolve issues or problems of a procedural or factual nature. Interviews program managers and employees to obtain information about administrative, management and/or programmatic requirements, issues and activities. Researches, gathers, assembles, analyzes and consolidates administrative, management and/or programmatic information and data ensuring overall accuracy and consistency.
Compiles, tracks, and analyzes information for a wide variety of programs: entering and tracking and analyzing data. Identifies trends and areas where problems exist, develops and presents recommendations for improvements to management. Consolidates detailed operational data into specified format, develops statistical charts and graphs and edits textual material for clarity. Compiles, cross checks and consolidates tables, exhibits, schedules and other data in preparation of internal and external reports. Assists in the development of procedures for establishing, operating, and assessing the effectiveness of administrative control systems. Monitors and tracks programmatic and management actions and reports for completeness and responsiveness to guidance to insure that commitments and milestones are met, and delinquencies are brought to the attention of the supervisor or appropriate manager.
Recommends changes to/solutions to routine procedural problems. Reviews and analyzes management and program directives and instructions from higher level offices concerning project management systems (planning, execution, evaluation and analysis, and reporting requirements) for consistency, reporting requirements and background information. Utilizes and updates database management information systems.
Assists with the review and presentation of documents and reports on a variety of issues and makes recommendations as to appropriate courses of action for routine procedural activities. Analyzes reports to ensure distribution, consolidation of comments and required follow-up action. Drafts briefing materials, reports and similar documents for use as background by the supervisor, or for presentation to senior management on various administrative and management policy, or operational matters requiring preliminary background analysis and review. Attends periodic meetings and programs reviews and documents findings and provides support to these proceedings by gathering specific data, some of which is not readily available and which must be developed or solicited from other offices. Performs other duties as assigned.
