Executive Assistant
Lockheed Martin •
Position Type: Permanent
Job Description:
Description:WHAT WERE DOING
The Administrative Assistant Specialist role is a critical support function for the C4ISR Vice President in our Colorado Springs, CO office within the Rotary and Mission Systems (RMS) division.
THE WORK
• Individual will interface with cross-function executives, senior management, and administrative staff of all levels and will act as an ambassador for the Vice President and the organization.
• The role involves a high volume of calendar management, travel arrangements and expense reporting for both domestic and international travel. The candidate must use discretion when responding to email and in person requests and tasks. Standard administrative duties include assisting in preparation of briefing materials; set up and support of a variety of meetings and large employee meetings.
• Assures administrative detail on all projects: updates and statuses delegated tasks to ensure progress to deadlines; handles all inquiries as appropriate to maximize leaders time efficiency; screens visitors to control interruptions and preserve leaders schedules; provides meeting backup data as needed and arranges all amenities for same.
• The successful candidate should be of a proactive mindset with excellent communication skills.
• Individual will interface with cross-function executives, senior management, and administrative staff of all levels and will act as an ambassador for the Vice President and the organization.
• Extensive executive level experience and the ability to demonstrate leadership qualities.
WHO WE ARE
Our customers are world-wide and so is our reputation for creating original solutions with the latest technologies. Our products keep our customers safe and bring them home to their families at night.
We provide the resources, inspiration, and focus - if you have the resourcefulness and perseverance to work hard, then we want to create a better tomorrow with you.
WHO YOU ARE
You thrive in a collaborative, multidisciplinary engineering environment and are committed to delivering best-in-class products and solutions.
WHY JOIN US
Your Health, Your Wealth, Your Life
Our flexible schedules, competitive pay and comprehensive benefits enable you to live a healthy, fulfilling life at and outside of work.
Learn more about Lockheed Martins Comprehensive benefits package here!
Basic Qualifications:
• Advanced skillset of Microsoft Office Suite such as Outlook, PowerPoint, Word, Excel) compose correspondence and create presentations.
• Extensive executive level experience and the ability to demonstrate leadership qualities.
• Manages executive calendars, arranges meetings and interfaces with all levels of team members.
• Possesses a high level of domestic and international travel arranging experience as well as follow on expense reporting utilizing Concur to include reconciling corporate travel card.
• Performs additional special assignments as required in support of program, executive staff and administrative organization.
Desired Skills:
• Possess excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal and external management and administrative staff.
• Demonstrated executive presence through professional presentation and support a very professional environment
• Experienced in Microsoft Office Suite (Outlook, Word, Excel, Power Point) with advanced level of competency.
• Possess working knowledge of SharePoint, Concur and Internet research skills.
• Ability to coordinate complex travel arrangements and reconciliation of expense reports, both domestic and international. Concur experience a plus.
• Demonstrate/use outstanding judgment, dependability and the utmost discretion and confidentiality.
• Must be flexible to support intermittent extended work hours, when needed, and work independently and execute projects with minimal supervision.
• Self-motivated to handle and/or delegate initiatives in leaders absence.
• Must be able to multi-task and complete assignments accurately and on time.
• Possess the ability to work well independently and in teams and creates an approachable atmosphere.
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Pay Rate:
The annual base salary range for this position in California and New York (excluding most major metropolitan areas), Colorado, Hawaii, Washington or Washington DC is $59,000 - $113,000 . Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidates work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.
As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
Experience Level: Hourly/Non-Exempt
Business Unit: RMS
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
• Possess excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal and external management and administrative staff.
• Demonstrated executive presence through professional presentation and support a very professional environment
• Experienced in Microsoft Office Suite (Outlook, Word, Excel, Power Point) with advanced level of competency.
• Possess working knowledge of SharePoint, Concur and Internet research skills.
• Ability to coordinate complex travel arrangements and reconciliation of expense reports, both domestic and international. Concur experience a plus.
• Demonstrate/use outstanding judgment, dependability and the utmost discretion and confidentiality.
• Must be flexible to support intermittent extended work hours, when needed, and work independently and execute projects with minimal supervision.
• Self-motivated to handle and/or delegate initiatives in leaders absence.
• Must be able to multi-task and complete assignments accurately and on time.
• Possess the ability to work well independently and in teams and creates an approachable atmosphere.
Job Ident #:
69248424368
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