Human Resources Administrative Assistant - AIC

This position is accountable for providing administrative support to the Human Resource office in a fast-paced manufacturing plant environment. The HR Administrator carries out responsibilities for all administration of human resource programs including but not limited to the following:

JOB RESPONSIBILITES:

• Partner with HR Generalist on new hire onboarding process by ensuring new hire paperwork is completed and managing timely access to email and systems/software.
• Assists and lead coordination of engagement activities and programs
• Assist HR Management and staff by performing administrative duties in various areas of HR.
• Enter and maintain accurate employee information in Company HR information system (HRIS) including new hires, terminations, employment changes, etc.
• Answer primarily routine questions regarding HR policies and procedures.
• Help coordinate performance review through following up with HR Management as required.
• Assist with annual Open Enrollment Process and New Hire Training
• Process new hires, terminations and assist with posting new job requisitions etc.
• Assist with any follow up with employees and management as it relates to unapproved time, entry or paid time off (PTO).
• Create regular reports tracking the total hours worked and overtime.
• Coordinate terminations and other processes with other departments including notifying IT of terminations or status changes.
• Assist in temporary employee process.
• Other HR related duties as assigned

JOB QUALIFCATIONS:

• A general knowledge of Human Resources principles.
• Excellent ability to network, collaborate, and bring people together
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and other office related software.
• Excellent people skills with the proven ability to motivate team members.
• Strong analytic skills with an ability to analyze complex situations.
• An ability to quickly adapt to change/changing situations.
• Previous experience in manufacturing environments is a plus.

EDUCATION and/or EXPERIENCE:

• High school diploma or equivalent; associate or bachelor’s degree in business administration, HR, or related field preferred.
• At least 1-2 years of administrative experience, with a focus on HR support.
• Excellent organizational and time management skills.
• Good understanding/knowledge of federal and state employment laws
• Experience with administering employee benefit plans in the health and welfare areas.

REQUIRED SKILLS:

• Strong communication and interpersonal skills, with the ability to interact professionally with employees at all levels. Bilingual (Spanish/English) preferred.
• Proficiency in Microsoft Office and Suite (Word, Excel, PowerPoint).
• Experience with HRIS systems and software, such as ADP and Workday preferred.
• Ability to work independently and prioritize tasks effectively.
• Ability to work in a team environment in a manufacturing site.
• Ability to effectively present information and respond to questions from groups of managers, clients, and customers.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

If you are an organized, detail-oriented administrative professional with a passion for HR and a desire to work in the design-build industry, we encourage you to apply for this exciting opportunity.