Employment Type: [[jobType]]
City: [[location]]
Posting Open Date: [[customJobPostOpen]]
Posting Close Date: [[customJobPostClose]] (Please note the posting will close at 9:59pm MST)
Please note:
This is a hybrid remote work position in Calgary Alberta and requires in-person collaboration at the WestJet Campus (22 Aerial Place NE) up to 4 days per week. This hybrid work plan allows for critically important learning, collaboration and networking with our colleagues. Specific days in the office are agreed upon by the team.
Overview of role:
We are seeking an Administrative Assistant who will provide administrative support to our entire Senior Leadership team (SLT) inside our Information Technology office. This dynamic individual is well organized, detail-oriented, flexible, committed, and experienced in working with sensitive and confidential information. A positive approach to building strong cross functional relationships is a must along with a passion for coordination and administration.
Key deliverables include:
- Duties of this position encompass a broad spectrum of tasks within the Technology department. Some of the responsibilities will include, but will not be limited to:
- Schedule management and support for the Vice Presidents and Directors as well as departmental support for the Technology leadership team
- Manage and secure confidential and sensitive information and exercise significant judgment and discretion regarding all communications
- Provide professional and tactful guest service regarding internal calls, vendor and supplier calls, e-mails and meetings attendance
- Compose and send routine and non-routine correspondence on behalf of leaders
- Handle all arrangements for meetings including booking meeting rooms (internal & external venues), catering needs, and travel requirements
- Attend confidential meetings and prepare meeting minutes
- Coordinate and research presentations and communications as requested
- Prepare expense forms on behalf of Senior leadership team
- Maintain and organize digital filing systems
- Ensuring time entry sign off (via Kronos)
- Assist with invoice management and coordination of purchase order generation
- Coordinating the onboarding, seating and technical set-up for new employees across the Technology team
- Assist with planning and setup of team and group events
- Other administrative duties as needed to support the Technology team leaders
- Liaise with Executive Assistant to EVP and Chief Information Officer to support with external and internal meetings and provide backup coverage as required
- Prepare meeting agendas and taking accurate minutes
Experience and qualifications:
- 5 years’ administrative assistant experience
- Education and/or previous work experience in Technology departments is an asset
- Strong written and oral communication skills required with proven experience dealing with confidential communications
- Advanced knowledge of MS Teams and Sharepoint
- Advanced knowledge of MS Word, Excel and PowerPoint
- Attention to detail and accuracy of work
- Strong organization and time management skills; proven ability to deal with multiple tasks in a fast paced environment
- Ability to work independently with little direction
The benefits of being a WestJetter:
WestJet provides all WestJetters with a competitive total rewards package. On top of that, we offer:
- A fun and friendly culture with colleagues who work together to win
- Travel privileges for you and your family, effective from your start date
- Savings and Benefit programs that are flexible to meet your specific needs
Think we are a fit? Apply now!
About WestJet Group of Companies
Together with WestJets regional airline, WestJet Encore, we offer scheduled service to more than 100 destinations in North America, Central America, the Caribbean and Europe and to more than 175 destinations in over 20 countries through our airline partnerships.
Our Safety Promise
At WestJet, the safety and security of our people and our guests is a core value and at the heart of what we do. As safety and security is a shared responsibility, it is expected that you will use safe work practices to ensure your well-being and the safety of others.
WestJet recognizes that the use of Alcohol and Drugs can adversely impact a safe work environment and the well-being of others including guests, suppliers and the public, as well as place WestJets operations at risk. All roles that are identified as safety sensitive are required to pass a Pre-Employment Alcohol and Drug Test as per WestJets Alcohol and Drug Policy.
Our Commitment to Diversity and Inclusion
We embrace what makes us each unique, and what makes us uniquely WestJet. WestJet is committed to inclusiveness, equity, and accessibility and if you require accommodation during the selection process, please let our Talent Acquisition team know. We encourage all qualified candidates to apply. We thank all applicants for their interest in WestJet; however, only those candidates who are selected will be contacted.
For more information about everything WestJet, please visit WestJet.com.
LI-TO1
