Sr Project Administrator

Responsible for Booking/Billing approval process for Projectand Service businesses. Ensure bookings are reviewed and approved timely inaccordance with HBS policy and SOX requirements. Ensure Statutory Notice requirementsare completed timely as per Mechanics Lien Laws. Support HBS Field Project and Servicebooking and billing process with system problem resolution, training, specialcustomer invoicing requirements and completion of special customer forms.

KeyResponsibilities

• Ensure accurate and timely booking review and approval in SAP system using NEX/CPQ.

1. Review Contracts to ensure booking is per contract terms and conditions
2. Determine sales and use tax treatment and validity of tax exemptions
3. Review to ensure all HBS policy and SOX requirements are met
4. Call customer to determine/confirm billing requirements
5. Maintain proper contract/sales order documents in appropriate system

• Ensure Statutory Notices are completed timely and legal requirements are met as per Mechanics Lien Laws.

1. Interpret what notifications are required based on reviewing external legal counsel website
2. Ensure notifications are sent timely to ensure we protect our right to file
3. Follow up as required to ensure all return receipts are received

• Support field personnel with problem resolution and training for the timely and accurate completion of customer billing
• Ensure field personnel understand SAP Order Management and HBS Booking and Billing Accounting Policies.
• Support Sales and Use tax adjustments/audits (internal/external)
• Special Projects focusing on Process Improvement as required or actively participate on projects
• Other responsibilities as required to achieve Business Compliance Team goals

YOU MUSTHAVE

• High School Diploma
• 3 years experience in AR/Billing, Shared Services, Administration, or an accounting function OR min BS in Accounting, Finance or Business Admin/Mgmt

WE VALUE

• Associates degree strongly desired; BA/BS preferred
• Understanding of construction & service business complexity
• Knowledge in working with database applications, SAP preferred
• Demonstrated working proficiency in Windows, Word, and Excel
• Understanding of, or the willingness to learn, financial accounting basics
• Excellent communication skills both internally across distances and externally with customers