POSITION SUMMARY
The basic function of the Lead Material Supp. & Svs. is to lead process and projects using lean tools to manage efficiently this process or project; demonstrating sense of organization and ownership to manage processes in the material support and services.
Material Administrator III is responsible to assure the highest level of support to our customers and vendors managing Repair Network, Supply Chain and Customer`s Contracts as well as developing tailored material solutions to meet the Goals and Targets of the aftermarket.
Responsible for Presentations to Clients and Vendors of the area, process or projects in special events.
Provides training and support to Agents, Analysts and clients related to material services and support activities. Acting as Backup leader when it is necessary.
Important pillar and stakeholder of the Digital Transformation of the Material Organization.
JOB RESPONSIBLITIES
Level of Autonomy
- The Lead Material Supp. & Svs. needs demonstrate leadership skills and profile, managing and acting independent, receiving guidance of strategy and able to flow down into operational levels; may provide some work direction and/or guidance in an unofficial capacity to one or more Administrative Exempt Entry Level professionals on an-needed basis.
Main Activities
- Provides support to Agent and Analyst under special programs and projects.
- Manages Presentations and visits to customers and vendors to present special programs evaluation performance.
- Detects needs and improves customer-Embraer relationships.
- Manage action plans and drive actions for customer inquiries, such as sales orders, notifications, and any other data input into SAP
system.
- Analyze Data and provide reports, graphics, controls, and presentation to assure accomplishment of special programs contractual terms.
- Provides inputs and requirement for Digital transformation of the area
- Manage key performance indicators (KPI’s) for material support processes and activities including special programs, third parties activities and for all tasks that are considered important for the performance of material support programs and services.
- Supervises special programs back order and participate in the DOS - Daily Operational Support meetings to assure prioritization of the activities in order to support special program contract obligations.
- Interfaces with corporate order desk and purchasing areas to assure support for Customer AOG requests.
- Reviews released spare parts engineering changes to measure impacts on special programs contracts and monitors if planning area is working to adjust local inventory.
- Discusses customer problems and resolutions with management.
- Supports management and the Planning and Operational areas in the development and implementation of special programs according to the contracts.
- Management in special programs contracts negotiations
- Back-Order / Aging Order Management / Repair orders – reconcile customer and vendors reports with EMBRAER back order data
- Respond to critical customer requests through Order Desk coordination
- Assume Materials Liaison function – work with customer or vendor and EMBRAER planning to maintain inventory; i.e., C-checks, heavy checks, etc.
- Be aware of any opportunities to enhance our service to the customer. Power by the hour, VMI. ECIP conversations should be addressed to the New Business Development Team
- Assist customer and Vendors in solving discrepancies:
- Receiving – PO, incorrect part received, size of unit, quantity, Packing List difference
- Quality issues – documentation
- RMA support – on invoiced units, customer must contact FLL
- Transportation – provide AWB tracking, POD, shipped to incorrect location
ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES
Education:
- An Associate Degree or Technical Certification is very common at this level and may be required within certain job functions.
- Associate Degree
- Preferred – BA, BS degree
- BA degree in Computer Science or System Analysis
- BS/BA Undergraduate Degree in an Engineering or Information Technology Discipline
Experience:
- Professional Project or Work Team Leader.
- Generally at least 5+ years of experience or greater in area of responsibility
- Highly experienced in supporting customers with spare parts planning and sales processes..
- Ensures that goods are shipped in the most timely and efficient manner.
- Experience in establishing, monitoring, and following up transportation services and contracts with carriers.
- Dealing with customs and vendors.
- Generally at least 7+ years of experience or greater in area of establishing, monitoring, and following up transportation services of spare parts agreements/contracts with vendors. Over 5 years of experience in customer relations, parts warranty and repair services activities.
Knowledge, Skills & Abilities:
- Assignments require thorough knowledge of all possible tasks and responsibilities.
- Skills are effectively applied in accomplishing all tasks.
- Understands fundamental concepts and theories but has generally limited practical knowledge of industry related practices and procedures.
- Understanding spare parts sales and exchange processes.
- Negotiation techniques.
- Profound knowledge of logistics and material supply processes and activities.
- Aeronautical familiarization.
- Ability to work quickly and efficiently in a safe and professional manner.
- Effectively manage others while ensuring quality work.
- Proficient in MS Office, Lotus Notes, SAP.
- Follow company policies and procedures.
- People management skills (HR guidelines, tools & policies).
- Familiarization with value based management fundamentals (Shareholder Satisfaction x Customer Satisfaction x Employee Satisfaction), employment law (sexual harassment, disability, discrimination, labor laws, etc.).
- Familiarization with basic concepts related to statistic and planning (Target Program management).
- Transportation services contracts administration, knowledge of warehouse processes and activities, such as: shipping, receiving and packing.
- Knowledge of aircraft spare parts
- Good oral and written communication skills
- Able to work independently,
- Strong verbal and written communication skills required, including interpersonal skills
- Knowledge of transportation services contracts/agreements
- Administration/follow up, negotiation, and customer services techniques.
- Knowledge about warehouse processes and activities, such as: shipping, receiving, packing, expedition, etc.,
- Advanced sales, marketing and negotiation/ presentation techniques.
Working Conditions / Environment/ Special Requirements
- Ability to work in a safe professional manner adhering to all regulatory requirements including, OSHA, EPA, State and Federal regulations.
GENERAL COMMITMENT FOR ALL EMPLOYEES
- Commitment to company values and complies with department norms, policies, directives, and procedures.
- Incorporates Lean and P3E processes and concepts into daily activities.
- Strive for continuous improvement to processes and procedures.
- Honors and protects confidential and proprietary documents and information.
- Satisfies work schedule requirements.
- The job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required by the employee.
- Performs other duties as assigned.
