Management Assistant

Federal Aviation Administration •

El Segundo, California, United States

Position Type: Contractor

Job Description:

Serves as a Management Assistant within the Office of the Chief Counsel, Office of Operations & Legal Support (AGC-10).

Duties

Performs a combination of routine, multiple, and varying assignments under the limited direction of a manager. Assignments may include work in one or more of, but not limited to, the following program areas: budget management; contracts administration; database administration/management; employee development and training; Freedom of Information Act (FOIA) administration; human capital management; information security and technology; legal and litigation support; procurement and acquisitions; records management; space management; time and attendance management; and/or travel management, as assigned by the designated manager within the Office of the Chief Counsel (AGC).

Maintains and adheres to the confidential nature of work performed within a legal environment, including protection of personally identifiable information (PII) and protection of human capital related documents and information subject to the attorney-client and attorney work product privileges.

Uses Microsoft Office Suite, Adobe software, and variety of other software types to accomplish work-related tasks to organize, store, and retrieve a variety of documentation types. Accurately establishes and maintains both electronic and hard-copy records.

Applies experience and advanced knowledge of administrative support work to manage information and the work flow processes in the assigned program areas assigned.

Demonstrates considerable independence in planning time, and coordinates only when needed with a manager, team leader, or more experienced employee to prioritize tasks and efficiently utilize assigned resources. Provides guidance to lower level support staff members for handling routine problems and issues.

Contacts are primarily internal but may frequently involve external contacts to coordinate efforts and other routine matters that are related to the assignments.

Established policies and procedures provide guidance for most tasks; however, limited discretion to select the most appropriate approach, or new approach (es), may be granted to improve work processes. Resolves most problems and work issues without assistance.

Work is reviewed periodically to ensure timeliness, accuracy, quality, and alignment with agency, organizational, and project policy and procedures. Work activities typically support multiple projects/programs and contribute to the objectives of one or more organizational units or major subdivisions.

Performs other duties as assigned.

Job Requirements:

Requirements
Conditions of Employment

US Citizenship is required.

Selective Service Registration is required for males born after 12/31/1959.

Qualifications

To qualify for this position, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-E, FG/GS7-8 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.

Specialized experience is defined as:

Experience providing direct administrative support in a professional office setting.

You should include relevant examples of this experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.

Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.

Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; (3) alphabetical; or (4) priority grouping, and referred to the selecting official for selection consideration.

*Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position.*

Applicants may be asked to verify information on their application for employment with the FAA.

**All qualification requirements must be met by the closing date of this vacancy announcement. **

Education

Education cannot be substituted for experience.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

ALL applicants MUST submit the following:

(1) resume with complete work history

Applicants who are or have been employed by the Federal Government SHOULD also upload a copy of the most recent SF-50 (Notification of Personnel Action).

For guidance on how to create a Federal resume, visit httphttp://www.archives.gov/careers/jobs/forms/resume-guide.pdf.

Only the documents listed above will be accepted in combination with your online application. These documents MUST be uploaded on or before the closing date of this announcement.

Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, missing, or illegible documents. Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration.

All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

If you want consideration for one or more of the Special Hiring Authorities, documentation that must be submitted at time of application can be found at Direct Hiring Authorities | Federal Aviation Administration (faa.gov).

Forms:

SF-15 : Application for 10-Point Veteran Preference

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Salary Range: $61,931 - $92,900

Job Ident #: 814015700

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Management Assistant

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