Chief Receiving Clerk

MISSION:

To receive and ship all materials at the receiving area in a timely manner; to control all documentation and coordinate materials received or shipped with purchasing, accounting and user departments; to provide monthly inventories, maintain material logs and activity reports.

PRINCIPAL ACCOUNTABILITIES:

A. Receiving.

Objective: to unload, process and stage inbound freight.

Typical Activities:

1. Unloads freight with forklift, manually or by other mechanical means.
2. Verifies all weights and counts with freight bills/packing slips and checks for damage after shipment is unloaded; signs freight bills and notes any damage or shortages.
3. Marks all materials with PCC lot numbers; assures vendor compliance with PCC purchasing specifications regarding packaging and marking; inspects materials per PCP&39;s.
4. Completes Material Proving form; forwards all paperwork to appropriate departments.
5. Stages materials for testing by lab.
6. Inputs information on received goods into computerized inventory system; notes any differences from packing slips.

B. Shipping.

Objective: to stage, process and load outbound freight.

Typical Activities:

1. Stages outbound shipments; prepares packslips or verifies materials to packing slips prepared by Purchasing.
2. Prepares freight bills for trucking carrier; enters number of containers, net and gross weight on freight bills and packing slips; completes packing slips on all out-bound freight.
3. Loads truck manually or with mechanical equipment; assures proper weight distribution and stabilization of load.
4. Forwards all paperwork on shipped materials to appropriate departments.
5. Deletes previously received, rejected materials from computerized inventory system.

C. Warehousing and Requisitions.

Objective: to efficiently and safely warehouse materials and to distribute requisitioned materials in a timely manner.

Typical Activities:

1. Warehouses materials, keeping lots together; assures efficient use of warehouse space.
2. Receives requisitions from user departments; verifies materials are in stock, notifies if unavailable.
3. Fills daily requisitions; pulls stock for distribution to manufacturing areas.
4. Assures proper rotation of stock (first in/first out) when warehousing and filling orders.
5. Performs cycle counts.
6. Maintains warehouse areas in clean, orderly condition.

D. Record Keeping/Reporting.

Objective: to accurately record and report activities and inventories.

Typical Activities:

1. Completes material testing forms.
2. Maintains scrap and element lot number log book; maintains metal lot number log for warehouse material.
3. Provides accurate, detailed monthly inventories to Accounting.
4. Provides accurate warehouse activity reports (pounds and dollars) to supervisor.

E. Coordination.

Objective: to maintain warehouse effectiveness by coordination with internal and external organizations.

Typical Activities:

1. Communicates with PCC Traffic personnel, outside trucking companies and vendors regarding freight movement.
2. Works with Accounting on inventory, computer and invoice issues.
3. Works with Purchasing and Traffic to plan delivery dates.
4. Works with Planners to schedule metals for PCC facilities.
5. Communicates obsolescence to management for disposition.

F. Safety.

Objective: to take responsibility for and demonstrate safe work practices.

Typical Activities:

1. Adheres to plant and department safety rules.
2. Safely operates all machines and equipment.
3. Identifies and reports safety problems.
4. Performs other tasks as directed.
5. May be required to handle hazardous waste.

TRAINING:

1. Training is provided on the job.
2. PCC&39;s Forklift Driving Safety Certification Training must be completed.
3. May be required to complete Hazardous Waste Management Training.

ENTRY QUALIFICATIONS:

1. At least two years of experience in warehousing operations, including receiving, issuing and shipping raw materials.

OR

An equivalent combination of training and experience.

1. Previous experience with and demonstrated knowledge of computerized inventory control systems.
2. Previous forklift experience preferred.
3. Ability to read and follow instructions.
4. Ability to communicate effectively orally and in writing.
5. Ability to organize one&39;s time and workload effectively, and to work independently.
6. Ability to lift and/or maneuver objects weighing forty to sixty pounds and occasionally up to one hundred pounds.
7. Ability to work in difficult working conditions, which may include exposure to noise, dust, chemicals, temperature extremes and other elements for extended periods of time.